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mypurchase

mypurchase is one of the software modules offered by wolke business suite which is designed to cover your entire supply chain and procurement process by managing expenditure in multi-currencies, streamlining departmental or divisional requests, recording quotations, managing tendering processes and purchase orders, documenting delivery notes and invoices, tracking payable aging and cash disbursements through multiple bank accounts.

It includes a fully - fledged Vendor Contracts module where you can manage all general expenses and support contracts in terms of contract administration, payment schedule with reminders and expense amortization.

For more details please click here.

Purchase Requisition

Purchase Requisition or Item / Departmental Request covers all types of departmental request whether it’s an inventory item, non-inventory item and / or services. The request will be electronically requested and transferred through a preset workflow or selected workflow for approval and can be easily compared to the existing budget.

The Purchase Requisition can be transferred to purchasing department or to inventory store for supply. All Departmental requests can be monitored according to their status till delivery and payments.

Purchase Requisition Functionalities:

  • Purchase Requisition Management
  • Purchase Requisition Cancellations
  • Purchase Requisition Processing
  • Purchase Requisition Inquiry & Reporting

Product Specific                      

  • Online requests by the users
  • Pre-defined budget
  • Auto processing
  • Item Requisition Processing
  • Purchase Requisition Status

Product General                      

  • Supports Document Attachment
  • In-Built Document Workflow
  • Posting Alerts (Emails, SMS, etc.)
  • Powerful Security Control

 Technologies                      

  • Internet / Intranet Based
  • Accessible Through Any Browser
  • ASP.NET & C# Development Tools
  • Microsoft SQL Database
  • Mobile Application
Quotation Request

Quotation Request Module is used for requesting quotations for all types of inventory items, non-inventory items and/or services. The request will be electronically sent to the selected vendor/vendors through e-mails, text messages or any other electronic media. Requests can also be printed and sent manually.

The module can be viewed in Vendor Portal from where vendors can submit quotations directly system or manually received quotations can be input in the system. All quotations received can then be viewed under Quotation Selection Process.

Quotation Request Module Functionalities:

  • Quotation Request Management
  • Quotation Request Cancellations
  • Quotation Request Processing
  • Quotation Request Inquiry & Reporting

Product Specific

  • Electronic Requests by Users
  • Send e-Requests to Vendors
  • Submit Quotations to the System
  • View Quotations in One Screen
  • Contact Vendors

Product General

  • Supports Document Attachment
  • In-Built Document Workflow
  • Posting Alerts (Emails, SMS, etc.)
  • Powerful Security Control

 

Technologies 

  • Internet / Intranet Based
  • Accessible Through Any Browser
  • ASP.NET & C# Development Tools
  • Microsoft SQL Database
  • Mobile Application
Quotation Evaluation

Quotation Evaluation Module is used for evaluating all quotations submitted against a Request for Quotation by various vendors either through the Vendor Portal or manual quotations input in system. System will list down all quotations received with items in one screen for evaluation.

Quotation Evaluation allows the users to select items from various quotations for Purchase Orders. Users can select items from different quotations based on the pricing and different criteria. All the selected items will then be available at Purchase Order level.

Quotation Evaluation Module Functionalities:

  • Quotation Listing
  • Quotation Selection
  • Quotation Rejection
  • Quotation Inquiry & Reporting

Product Specific

  • Electronic Process by Users
  • Easy View to All Quotations
  • Select Items from Quotations
  • View Quotations in One Screen
  • Automated Selection Process
  • Contact Vendors

Product General

  • Supports Document Attachment
  • In-Built Document Workflow
  • Posting Alerts (Emails, SMS, etc.)
  • Powerful Security Control

 

Technologies

  • Internet / Intranet Based
  • Accessible Through Any Browser
  • ASP.NET & C# Development Tools
  • Microsoft SQL Database
  • Mobile Application
Purchase Order

Purchase Order Module is used to raise purchase orders whether against a quotation/quotations or direct input. The Purchase Order will be electronically raised and transferred through a preset workflow or selected workflow for approval and can be easily compared to the existing budget.

The module can be transferred to purchasing department or to inventory store for supply. All Departmental requests can be monitored according to their status till delivery and payments. Partial transfer to Stores and partial transfer to Purchasing Department can be easily handled by the system.

Purchase Order Module Functionalities:

  • Purchase Order Management
  • Purchase Order Cancellations
  • Purchase Order Revision
  • Advance Payment Management
  • Purchase Order Processing
  • Purchase Order Inquiry & Reporting

Product Specific

  • Multiple Dashboards
  • Inquiries for Employees & HR
  • Standard Reports
  • Create Your Own Reports
  • Self-services

Product General

  • Supports Document Attachment
  • In-Built Document Workflow
  • Posting Alerts (Emails, SMS, etc.)
  • Powerful Security Control

 

Technologies

  • Internet / Intranet Based
  • Accessible Through Any Browser
  • ASP.NET & C# Development Tools
  • Microsoft SQL Database
  • Mobile Application
Good Received Notes (GRN)

Good Received Notes (GRN) Module is used to record goods delivery along with additional costs against the purchase orders. The GRN will be electronically raised and transferred through a preset workflow or selected workflow for approval and can be easily compared to the existing budget.

Good Received Notes can be used to record additional costs for each item. Goods can be directly updated to Wolke Inventory of Wolke Fixed Assets module with all purchase related details. Partial delivery to stores can be easily handled by the system.

Good Received Notes Module Functionalities:

  • GRN Management
  • GRN Cancellations
  • Record Other Costs
  • GRN Processing
  • GRN Inquiry & Reporting

Product Specific

  • Online Electronic GRN
  • Add all Extra Costs
  • Auto processing to Invoice
  • Update Inventory / Fixed Assets
  • Drill Down Facility

Product General

  • Supports Document Attachment
  • In-Built Document Workflow
  • Posting Alerts (Emails, SMS, etc.)
  • Powerful Security Control

 

Technologies

  • Internet / Intranet Based
  • Accessible Through Any Browser
  • ASP.NET & C# Development Tools
  • Microsoft SQL Database
  • Mobile Application
Invoice Management

Invoice Management Module includes a comprehensive Invoice / Billing functionality through which all invoices from the vendors can be recorded in the system with proper accounting treatment. The Invoice is electronically raised and transferred through a preset workflow or selected workflow for approval and can be easily compared to the existing budget.

Invoice Management can be used to raise invoices against Purchase Order, Contracts or Direct (Standard) Invoices. Multiple invoices from same vendor can be handled in a single invoice input.

Invoice Management Module Functionalities:

  • Invoice Management
  • Invoice Cancellations
  • Invoice Processing
  • Invoice Inquiry & Reporting

Product Specific

  • Multiple Invoices
  • Pre-defined Budget Comparison
  • Auto processing to Payments
  • Partial Processing
  • Invoice Status
  • Invoice Drill Down

Product General

  • Supports Document Attachment
  • In-Built Document Workflow
  • Posting Alerts (Emails, SMS, etc.)
  • Powerful Security Control

 

Technologies

  • Internet / Intranet Based
  • Accessible Through Any Browser
  • ASP.NET & C# Development Tools
  • Microsoft SQL Database
  • Mobile Application
Payments Management

The Payments Management Module manages all kinds of vendor related payments be it Direct Payment or Payment Against Invoices. All payment types like cash, cheques, credit notes, telex transfers, direct bank transfer etc. can be setup in the system.

The Payments Management Module can be used to manage Petty Cash as well. Users have the flexibility to print Cheques directly from system with preset workflows and approval levels.

Payment Management Module Functionalities:

  • Direct Payments
  • Payment Against Invoices
  • Remittance Advice Processing & Printing
  • Payments Inquiry & Reporting

Product Specific

  • Multiple Dashboards
  • Inquiries for Employees & HR
  • Standard Reports
  • Create Your Own Reports
  • Self-services

Product General

  • Supports Document Attachment
  • In-Built Document Workflow
  • Posting Alerts (Emails, SMS, etc.)
  • Powerful Security Control

 

Technologies

  • Internet / Intranet Based
  • Accessible Through Any Browser
  • ASP.NET & C# Development Tools
  • Microsoft SQL Database
  • Mobile Application
Vendor Contracts

Vendor Contracts Module is used to manage all kinds of contracts with vendors like maintenance, services, rental or any other contracts. System is capable of amortizing the expense based on payment terms be it 'Advance Payment' or 'Accrued Expenses'. The contract will be electronically created and transferred through a preset workflow or selected workflow for approval.

The system can be managed with ease with the functionality of alerts and reminders which can be setup to remind about contract renewals or due payments. Contracts can be renewed in system manually or automatically. 

Vendor Contracts Module Functionalities:

  • Vendor Contracts Recording
  • Expense Amortization
  • Purchase Requisition Processing
  • Purchase Requisition Inquiry & Reporting

Product Specific

  • e-Quotations by Vendors
  • Vendor Statement of Account
  • Alerts & Reminders
  • Payment Advice
  • Online Purchase Orders
  • Paperless Process

Product General

  • Supports Document Attachment
  • In-Built Document Workflow
  • Posting Alerts (Emails, SMS, etc.)
  • Powerful Security Control

 

Technologies

  • Internet / Intranet Based
  • Accessible Through Any Browser
  • ASP.NET & C# Development Tools
  • Microsoft SQL Database
  • Mobile Application
Vendor Portal

Vendor Portal Module is the state of the art online facility for your vendor's to manage their own account controlled by you. Vendor's can login to system to perform variety of tasks including quotation submission, view issued purchase orders, payment advice, view statement of account and dashboards.

Vendor Portal Module also provides you with ease of managing all your vendors electronically in system giving you the flexibility to communicate with vendors in the most professional way avoiding all kind of paper work and operational delays.  

Vendor Portal Module Functionalities:

  • Vendor Account & Login
  • Quotation Submission
  • View Statement of Account
  • Dashboards, Inquiry & Reporting

Product Specific

  • e-Quotations by Vendors
  • Vendor Statement of Account
  • Alerts & Reminders
  • Payment Advice
  • Online Purchase Orders
  • Paperless Process

Product General

  • Supports Document Attachment
  • In-Built Document Workflow
  • Posting Alerts (Emails, SMS, etc.)
  • Powerful Security Control

 

Technologies

  • Internet / Intranet Based
  • Accessible Through Any Browser
  • ASP.NET & C# Development Tools
  • Microsoft SQL Database
  • Mobile Application
Dashboards, Inquiries & Reports

Dashboards, Inquiries & Reports provides users with a number of comprehensive reports and inquiries including management dashboards. System uses state of the art technology to provide most stunning and user-friendly dashboards, inquiries and reports providing wholesome view of the organization from every perspective.

The system is available for almost all modules in Procurement & Supply Chain like eProcurement Cycle, Vendor Portal, Contracts Management etc. Users can also create their own reports and charts based on various parameters in Business Intelligence Reporting.

Dashboards, Inquiries & Reports Functionalities:

  • Dashboards for Recruitment
  • Dashboards for Administration
  • Dashboards for Attendance
  • Inquiries for Recruitment, Admin and Payroll
  • Comprehensive Standard Reports
  • Business Intelligence Reporting
  • Create Your Own Reports

Product Specific

  • Multiple Dashboards
  • Inquiries for Employees & HR
  • Standard Reports
  • Create Your Own Reports
  • Self-services

Product General

  • Supports Document Attachment
  • In-Built Approval Workflow
  • Posting Alerts (Emails, SMS.)
  • Powerful Security Control

 

Technologies

  • Internet / Intranet Based
  • Accessible Through Any Browser
  • ASP.NET & C# Development Tools
  • Microsoft SQL Database
  • Mobile Application

Why Wolke?

  • Full e-Procurement Cycle
  • Vendor Portal
  • Contracts Management
  • All Type of Payments
  • Integrated with Inventory
  • Integrated with Fixed Assets
  • Business Intelligence Reporting
  • In-Built Document Workflow
  • Bi-Lingual Arabic/English
  • Powerful Security Control
  • Fully Integrated ERP
https://system.al-amthal.com/AmthalV12/Amthal Group