Core Banking Admin
OPTIMUM Core Banking Admin Management is a fully fledged enterprise resource planning (ERP) total solution software. It is developed to perfectly fit the requirements of the banking industry, whether these requirements are operational, financial or administrative requirements. It is a Microsoft certified ERP product that can run in any type of browser and that operates with the latest “ Cloud ” technology.
OPTIMUM Core Banking Admin Management consists of an electronic workflow with a built-in archiving and document management system to operate, manage and control the supply chain, purchasing and accounts payable, inventory, fixed assets, time and attendance and all operations related to human resources and payroll. OPTIMUM Core Banking Admin Management is totally electronic document driven; it is a multi-currency and multi-activity system that has a built-in Vendor Relationship Management (VRM) system, which covers all the requirements of the enterprise.
In addition, OPTIMUM Core Banking Admin Management is linked to an online/real-time activity based cost financial and accounting system. This system offers multi-currency and multi-company options along with a built-in budgeting feature, covering all financial reporting requirements as per the International Accounting Standards (IAS) and International Financial Reporting Standard (IFRS).
Product Highlights:
- True thin client E-ERP (Electronic Enterprise Resource Planning) cross-browser based system offered over the internet, intranet or cloud technology
- Bilingual software, multi-currency and multi-company
- Document-driven & archiving electronic system
- Electronic workflow with built-in document management and user-authorization limits
- Drill-down reporting at every level
- Advanced Business Intelligence Reporting Tool of OPTIMUM providing online/real-time reports
OPTIMUM E-ERP Modules covered under Core Banking Admin Management:
Trading Management & Sales
OPTIMUM Trading and Sales is comprehensive software that covers your complete trading cycle from managing multi-currency quotations, orders of customer, delivery of goods, invoicing customer against delivery or direct invoicing and ensuring collections are recorded and settlements are updated.
It can be linked to OPTIMUM Inventory system to ensure inventory is updated in stores as and when delivery of an item is received, or a sale made. It is competent enough to handle unlimited sales items (inventory or non-inventory) in unlimited stores/locations and shelves.
The user holds full control of assigning salesmen to stores, controlling discounts offered to customers, sales accounting setup etc. A print-out feature is available for printing reports for each transaction of the sales cycle.
Functionalities:
- Quotation Management
- Order Management
- Delivery Management
- Invoice Management (Direct / against Delivery)
- Settlement & Collection Management
- Cash Memo Management
- Customer Relationship Management (CRM)
- Sales Reporting & Inquiry Management
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Procurement & Supply Chain
OPTIMUM Supply Chain & Procurement is a software designed to cover your entire supply chain and procurement process by managing expenditure in multi-currency, streamlining departmental or divisional request, recording quotation, managing tendering process and purchase order, documenting delivery note and invoice, tracking payable aging and cash disbursements through multiple bank accounts. It allows you to track any of the documents mentioned and its status be it under input or approval, received or returned, partially or fully settled.
It can be linked to
OPTIMUM Inventory system to ensure inventory is updated in store as and when delivery of an item is received. It is competent enough to handle unlimited classification and categories of items (inventory or non-inventory) and various types of remittance reports.
The user holds full control of categorizing his items whether inventory or non-inventory, recording a standard invoice or invoice against a purchase order, recording a direct payment or payment against a specific invoice. A print-out feature is available for printing reports for each transaction of the supply chain and procurement process.
Functionalities:
- Departmental Request Management
- Vendor Request for Quotation Management
- Tendering Management
- Purchase Order Management (Inventory/Non Inventory Items)
- Delivery Note Management
- Invoice Management (Direct and against Deliveries)
- Payment Management (cheque / transfer / a/c to a/c)
- Vendor Relationship Management (VRM)
- Procurement Reporting & Inquiry Management
Inventory Management
OPTIMUM Inventory Management system is designed to enable businesses to effectively manage their organization’s’ inventory or non-inventory items in multi-stores and multi-showrooms, whether that inventory is for internal use or resale.
It is a robust multi-costing (FIFO, Average Stock, LIFO ) inventory system that can simplify your multi-currency inventory transactions to provide you online real-time data of inventory levels in stores. It can be linked to
OPTIMUM Supply Chain and Procurement management system so stock level is updated when a delivery is received. Some of the functionalities include recording delivery of inventory in stores, managing return inwards and outwards from multi-stores, direct additions or deductions from inventory, assembling items, reserving items etc.
The system can hold a detailed master file for each inventory item (item name, serial number, item code brand name, re-order level, lead time, expiry date, quantity etc) , unlimited locations or shelves in stores and multi-storage packaging. A print-out feature is available for printing all types of inventory reports.
Functionalities:
- Inventory Received Management (Delivery Received Update)
- Re-order level Management
- Product Expiry Management
- Returns Inwards/ Outwards Management
- Store to Store Transfer Management
- Direct Addition/ Deduction Management
- Assembly Management
- Delivery Notes Management
- Store Structure Management
- Inventory Master Management
- Inventory Reporting & Inquiry Management
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Accounts & Budgeting
OPTIMUM Accounting, Budgeting & Financial Reporting is the core of the whole
OPTIMUM Solution and is a sophisticated software designed to enable financial accountants manage their entire financial transactions in the system in multi-currency and generate reports based on International Financial Reporting Standards (IFRS’s) in foreign currency as well as in their base currency.
It is the central system that is linked to every module in the
OPTIMUM ERP so transactions from each OPTIMUM system are posted to the general ledger to provide you with online real-time data reflected in the Statement of Financial Position, Income Statement, Trial Balance, Cash flow Statement etc. It can even be integrated with third-party subsystem modules.
It is an Activity-based cost accounting system to enable you to pass transaction for multi-profit centres and cost centres. It includes the accounts reconciliation function to carry out bank reconciliations and the budget feature that can assist you in budget control and comparison of your operating activities over a period of time
It is competent to handle a multi-company and multi-branch setup for unlimited accounts structure and chart of accounts.
Functionalities:
- Journal Vouchers
- Pre-set Vouchers
- Customers/Vendors Pre-set Vouchers
- Auto-generation Vouchers
- Budgeting & Forecast
- Accounts Reconciliation
- Financial Reporting
- Accounting Structure
Fixed Assets Management
OPTIMUM Fixed Assets Management system is designed to enable businesses to effectively manage their fixed assets, whether these assets are tangible or intangible.
It is a robust system that calculates depreciation based on the asset’s life: accounting entries related to purchase in multi-currency, disposal of fixed assets, gain/ loss on disposal are calculated and entries are posted to the OPTIMUM General Ledger automatically.
The system can manage movement of assets from one location to another, staff to staff, department to department. The barcode facility enables to tag each fixed assets with a barcode label available from the system. The assets data in the system can also be reconciled with your fixed assets register. It can be linked to OPTIMUM Supply Chain and Procurement management system so asset is updated in the OPTIMUM Fixed Assets system on purchase.
Functionalities:
- Assets Management
- Assets Financials
- Assets Maintenance
- Assets Movements
- Assets Documents
- Assets Insurance
- Assets Tracking
- Assets Reporting & Inquiry
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Human Resources Management
OPTIMUM Human Resources & Payroll Management covers all aspects of Human Resources required by any organization.
It includes recruitment module that can sort cv’s based on your requirement, shortlist candidates, schedule interviews etc. The system is competent enough to handle unlimited department structure, grading structure, policies and procedure management and manage personnel file of employees, perform payroll calculations in multi-currencies such as: other allowances, other deductions, bonus payments, termination, indemnity, air fare accruals and settlement calculation and entries are automatically calculated based on your own formulas and can be posted to the general ledger of OPTIMUM.
OPTIMUM Human Resources & Payroll Management allows multiple payroll generations to be set and bank transfer reports are available in pdf, excel or html. The training and appraisal modules handle all aspects covering the respective functions.
Functionalities:
- Human Resources & Payroll
- Recruitment Management
- Personnel Administration
- Document Management
- Attendance Management(attendance, leave, sick leave etc.)
- Payroll Management
- Loans Management
- Organization Structure Management
- Policies & Procedures Management
- Appraisals & Forms Management
- Training Management
- Self Service Management
- Staff communication (bulk email, SMS etc.)
- Inquiries & Reporting
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Time Attendance
OPTIMUM Time & Attendance Management is software designed to manage employees’ time in, time out according to their defined shifts, and managers can take actions for their staff being late-in, early out, on break, overtime or absent.
OPTIMUM provides its users with its own state-of-the-art time attendance devices through which employees attendance can be monitored using swipe cards or fingerprints and reports can be generated for any day, any period through which every single detail of the company’s employee time and attendance may be traced.
It is competent enough to handle multiple shifts for an individual employee and auto-rotation of shifts or swapping shifts of one employee with another. It can be linked to OPTIMUM Human Resources and Management system and when actions such as any employee salary or leave addition/deduction, overtime are taken these can be transferred to the payroll.
Functionalities:
- Access Control & Monitoring
- Late In Monitoring
- Early Out Monitoring
- Break Monitoring (absence during working hours)
- Absence Monitoring
- Overtime Monitoring
- Scheduling Management
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CVRM
OPTIMUM Customer/Vendor Relationship Management an innovative system designed to enable businesses to link their supply chain management with customers’ management to maintain, manage and organize correspondence with customer/vendor with ease.
It is a core system that links with every module in the
OPTIMUM ERP and when transactions are posted for any customer/ vendor, a complete profile can be maintained that provides information related to the specific customer/vendor (products offered, contact, emails etc.)
The system can hold an unlimited master file for each customer/vendor, emails can be sent to all customer / vendor in bulk, e-tickets feature that can help you organize inquiries/ complaints to your firm.
An added functionality includes an online cabinet allowing you to organize and store any customer/ vendor related document (proposals, contracts, purchase orders etc).
Functionalities:
- Customer/ Vendor Master file Management
- Customer/ vendor Products Management
- Documents Management
- Customer Label Printing
- Customer Care ( e-ticket)
- Customer/ Vendor Communication (e-mail, sms, fax)
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Business Intelligence Reporting
OPTIMUM Business Intelligence Reporting Tool, more simply known as Excel Add-in is an advanced reporting tool available in Microsoft excel enabling users to designs any reports imported from OPTIMUM system in excel into the layout of their choice, whether compact design or in tabular form in an interactive manner.
OPTIMUM BI tool allows users to do data mining according for their individual needs. Users with the aid of excel can log on to OPTIMUM and drill-in for data and present it in quality graphs or in tabular form, conduct statistical analysis or analyze trends, perform calculations or add formulas into the pivot table.
With OPTIMUM Excel Add-in, management reporting is easier as the user can easily link data from every OPTIMUM ERP module and design their own reports using company logos, links and notes, multiple fonts etc.
Functionalities:
- Accounting, Budgeting and Financial Reporting
- Management Reporting by Profit centre/ Cost centre/ Project
- Trading and Sales Reporting
- Supply Chain & Procurement Reporting
- Inventory Reporting
- Fixed Assets Reporting
- HRMS Reporting
- Time Attendance Reporting
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