The OPTIMUM HRMS module has the distinctive capability of mapping your organization’s rules, regulations and procedures into the system. It is so adaptable and user-friendly.

The system employs the concept of parameterization as much as possible for ease of use, global harmony of the database, and more powerful record searches. It provides ultimate flexibility to the user in selecting the information that has to appear on the reports. There are no limits to the numbers of parameters within each data item, and the user can customize them to suit the particular nature of the organization.

The OPTIMUM HRMS module features include among others the following:

Recruitment of New Employees

The OPTIMUM HRMS module assists you in all aspects of the recruitment process from collecting CV information to selecting the best-suited candidate.

Some of the unique features designed to streamline the recruitment process are the following:

• CV management: sort and categorize received CVs
• Store all current and previous applicants in the CV database
• Report vacancies arising in each department to the HR department
• Download applications submitted online
• Assist in the selection process by matching position requirements with applicants’ qualifications; and by searching according to keywords as well as specific criteria
• Transfer the details of the applicant to the employees’ file when an applicant is hired, eliminating the need to re-enter the data

Personnel and Administration

All information about your employees you need to keep may be recorded in the employee database.

Storing important information as shown below will reduce the paper files in your office considerably while providing easy access.

• Personal information for each employee such as address, personal number, date of birth, family information, skill, hobbies etc.
• Scanned copies of official documents such as passport, ID card etc.
• Employment history from hiring to termination including the terms of contract, promotions, inter-departmental transfers, increments etc.
• Attendance details
• Histories of vacation and leave

  

  

• Use of company property (Fixed Assets)
• Termination information

Payroll Management

The OPTIMUM HRMS module makes your payroll processing easy and efficient. The user can create customized payroll templates and define payslips and its contents. Thereby the user gets absolute control on the entire process, which ensures the accuracy of the calculations.

• Generate payrolls periodically as required
• Store payroll histories
• Record deductions and allowances
• Monitor employee loans
• Record bank accounts and generate bank letters
• Store histories of overtime, leave and absences
• Track accrued benefits like leave and indemnity.

Human Resources Management

• Option to create an organization structure to streamline and hierarchy of authority and responsibilities in the company
• Training courses undergone by the employees and other related information including relevant scanned documents

  

• Detailed previous professional experience
• User-defined performance appraisal and evaluation
• Development and training planning records including the details of training institutes, courses, upcoming training programs etc.

Document Management Workflow

OPTIMUM HRMS module features the concept of work groups and workflows for all employees. Staff at various levels is given varying access rights, and the system administrator can monitor and regulate the data entry and access to the system. Staff at the lower level requires the approval of the superiors for applying new data as well as for changing existing data.

Data integrity is ensured by giving greater authority to the system administrator in terms of user management: monitoring connected users from the server, ability to disconnect users if necessary, sending messages throughout the network or to individual users.

Report Generation

OPTIMUM has a powerful inquiry facility. Each and every payroll generated over the months may easily be investigated, down to its basic components. Access to this data is also controlled so that only authorized personnel may view it. Several inquiries feature fast and easy drill down into employees' salaries, payments, employees absent and on leave, etc.

In addition, OPTIMUM offers a full set of formatted Personnel reports available in the Report Generation menu, spanning all the types of information being stored, such as salary slips, payroll inquiry, outstanding staff loans, overtime report, sick leave report, employee training schedule, staff loans, leave report, employee information, and other expenses.

Integration

Another benefit of OPTIMUM is that the HRMS module may be integrated into the General Ledger, Fixed Assets and Time Attendance modules.