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With OPTIMUM as much employee information as possible is parameterized for ease of use, global harmony of the database, and more powerful record searches. This includes (but not limited to): employees� data, payroll info, attendance details, accrual details, hiring data, organization setup etc. There are no limits to the numbers of parameters within each.

The Personnel, Payroll and Employment Management system features include among others the following:

Personnel Management

All information you need to keep about your employees may be recorded in the employee database.

  • Recruitment process that includes publishing of vacancies, filtering online and direct applications, short-listing of candidates, retention of applications for specific periods, scheduling interviews, sending emails to candidates, awarding weightages based on various parameters, and final selection of candidates.
  • Personal information, including passport and ID details, residence visa, working permits, emergency contacts and a picture
  • Processing of official documents, monitoring expiry dates, scanning database by birthdays etc.
  • Several addresses may be stored
  • Complete family information may be recorded, including visa, passport and ID details
  • Self-updating of personal data by employees through request forms.
  • Scanned documents may be attached as picture files

The OPTIMUM Personnel Administration and Payroll system allows you to record any employee information such as:

  • Other expenses like visa renewal, CPR charges, passport, etc., in addition to producing all governmental official papers for renewal
  • Contract package
  • Use of company property (Fixed Assets)
  • Departmental transfer
  • Termination information

Employees� Development Management

OPTIMUM also takes care of your employees' development progress and scheduling management:

  • Educational qualifications and information including relevant scanned documents
  • Detailed previous professional experience
  • Appraisal and evaluation
  • Development and training planning records

Employment Attendance Management

The OPTIMUM Personnel Administration and Payroll System is able to manage your employees' attendance either through the time attendance module or manually keying comprising a great variety of attendance management features.

  • Time attendance register
  • Absence records
  • Overtime records
  • Annual leave records and entitlements
  • Leave accrual management

Payroll Management

The OPTIMUM Payroll Management section offers many advantages:

  • Promotion records with corresponding salary and allowances keeping track of all working history
  • Loans and advances management
  • All other allowances
  • Deductions
  • Record of the employee's bank accounts
  • Accrued expenses (such as indemnity)
  • Generation of bank letters both in soft and hard copy

    Processing

    OPTIMUM Personnel Administration and Payroll system features the processing of attendance data, promotions, leave, absence, multiple-rate overtime, parameterized as well as user-defined allowances, loans repayments, social insurance and other deductions with background treatment of accounting entries into the General Ledger as per the required accounting setup.

    In addition to these, the system processes the entire recruitment procedures, requests from employees for changes in their personal data, and employees� training and development data. The organization structure of the company and the company policies and procedures are also maintained by the system, which are easily accessible to the users.

    Report Generation

    OPTIMUM has a powerful inquiry facility. Each and every payroll generated over the months may easily be investigated, down to its basic components. Access to this data is also controlled so that only authorized personnel may view it. Several inquiries feature fast and easy drill down into employees' salaries, payments, employees on leave and on absence, etc.

    In addition, OPTIMUM offers a full set of formatted Personnel, recruitment, training and appraisal reports available in the Report Generation menu, spanning all the types of information being stored, such as salary slips, payroll inquiry, outstanding staff loans, overtime report, sick leave report, employee training schedule, staff loans, leave report, employee information, and other expenses.

    Other notable features

    Another benefit of OPTIMUM is that the HR, Personnel Administration & Payroll Module may be integrated into the General Ledger, Fixed Assets and Time Attendance modules.

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