An effective inventory management system is the backbone of any business and the OPTIMUM Inventory module fulfills all the requirements expected from such a system. It is so comprehensive that the user finds the entire inventory related transactions fully automated. This system can be linked with other OPTIMUM modules such as General Ledger, AR and AP systems, and they work as an integrated unit.

The OPTIMUM Inventory module approaches the inventory management from three different perspectives, viz: Setting up and controlling catalogues of inventory, managing and controlling the storage of inventory items, and updating all movements of inventory items. It records, processes and monitors all additions, deductions and movements. Any movements, whether they are shelf to shelf, area to area, or store to store, are monitored by the system. In addition to all these, the system performs the posting of all accounting entries related to these operations to the General Ledger and other relevant modules, and budgetary control is exerted at all aspects of the operations. The system has got a powerful report generation facility wherein the users can obtain information based on any number of parameters, in any order.

Data Input

OPTIMUM can store as much data as you need for each item:

• It will handle multi-packs, of any number of items
• It can handle items by the weight working with decimal quantities
• It offers a bar code facility (with the use of an electronic reader)
• It can hold several suppliers, together with their pricing tables
• It allows you to input several sales prices options, as well as a discount allowed (with control at sales level)
• Serialized items may be traced with the capture of manufacturers’ ID, and manufacturers’ product ID and number
• It gives you the possibility to attach pictures or any scanned document, as well as to add extensive additional descriptions
• OPTIMUM supports all popular inventory valuation methods for accounting including FIFO, LIFO and average cost method.
• 3 easy steps for inventory by receiving, storing and selling.
• Suppliers and clients information management.
• Set permission for user account on every function.

Processing

The OPTIMUM Inventory system will easily record your various tasks, be it :

• Receipt of goods (allowing multiple deliveries per order, with PO lines matching)
• Purchase returns and sales returns (matching with original transactions)
• Inventory adjustments (write-offs, movements between stores and transfers)
• Assemblies and disassemblies of a product.

Apart from posting all the relevant accounting entries upon each task that you input, OPTIMUM will instantly:

• Update the average costs, the quantities in stock and on order
• Display the inventory per store for easy stock taking

• Show you at all times which items should be replenished with the reorder worksheet, calculated based on the reorder levels and quantities available and ordered
• Control the quantities being ordered in Purchase Orders through the reorder quantities that you will have set
• Calculate your assemblies and maintain their numbers as well as those of their components accordingly

Whenever needed an online context sensitive help system pops up to assist and guide you through all the procedures. Our manuals provide extensive and comprehensive details to your staff so they can derive the full potential and beneficial features of OPTIMUM Inventory system.

OPTIMUM also offers a powerful and user-friendly data retrieval, whether on-screen or in print, including the inventory master listing, the inventory count per store, the price list (with a quick edit facility), the inventory valuation, the ordered goods list, the returned goods list, etc. From these queries, database search is simple through sort/filter commands applicable to any field. Also worth noting is the inquiry of goods received (drilling down to the PO) and goods delivered (drill down to invoice/receipt).

The user can scan and save physical documents, and attach them with the concerned transactions. Very high degree of system security and administrative control are ensured through user-defined multi-level approval system and workflows.